- A room will be assigned at registration. No changes are to be made without permission from the administrator in charge. Rooms, including baths and kitchenettes, must be kept neat and clean and ready for inspection any time in the day. No one is to enter another person’s room without the permission of the one assigned to that room.
- All students are expected to help see that electricity is not wasted. Lights must be turned off on leaving a room, or if one plans on being absent from the room for longer than 10 minutes. No one shall remove electric bulbs. In case of any electrical defects, the matter must be reported immediately to the administrator in charge.
- Use of naked lights (candles, lamps without shades) is not allowed. Emergency lights will be available in case of power outage. It is encouraged that each student owns a flashlight.
- There should be no cooking in the bedrooms. Limited cooking should be restricted in the kitchenettes.
- All breakage is to be reported in writing immediately to the administrator in charge by the one who is responsible. A charge will be made after the damage has been assessed. Special care should be given to the shower and toilet fixtures so that constant and needless repair can be avoided.
- Proper care ought to be taken of all the furniture. Furniture ought not to be removed from their assigned area.
- Sickness must be reported at once to Matron. Whenever possible, the sick student should report in person. Any student who wishes to visit a doctor must first report to the Matron or the person on call.
- A Dorm Monitor will be assigned for a year, and it shall be his/her duty to see that prayer meetings are held, that the sign-out book is checked, that any maintenance needs are reported, that students are reminded of the policy, and that any problems are reported to the administrator in charge.
- The lobbies of the dorms may be used for discussion during free hours and as a reception room. If you see someone abusing the lounge, please take corrective action.
- Quiet Time begins at 11:00 p.m. and ends at 6:00 a.m. on weekdays and 8:00 a.m.on weekends. Radio and TV volume must be kept no higher than moderate level at all times and should be turned off during quiet hours unless an individual is using personal headphones. During “Quiet Time” visits between rooms should be kept to a minimum, unnecessary noise and/or traffic is not allowed. Students who wish to study may do so, but should be mindful of others who are resting. For the sake of good stewardship, students who wish to study during quiet hours should study in their respective hall. All lights should be out by 1:00 a.m.
. Meals (when served) will be served as follows:
Dinner: 1:00 p.m. Monday to Friday.
Students are responsible for their own breakfast, supper and weekend meals.
- Please take your places at the table PROMPTLY at the opening of the doors. All students are expected to be present for meals on time. If it is necessary to miss a meal, the Administrator in charge must be notified well in advance. The use of cell phones is not permitted during meals.
- The Monitor or his assistant will request someone to ask grace after all have taken their seats.
- It is expected that proper table manners and etiquette will be demonstrated and maintained at all times, and appropriate campus attire be worn during meals.
- Food, crockery and cutlery must not be taken from the dining room. Please use your own cup or glass for drinking water in dorms.
- Only assigned workers are to be in the dining hall when it is not opened for meals. All but workers should leave the hall by one half hour after the meal is served. Loitering will not be permitted. Orderliness, quiet conversation and good manners are to be practiced at all times “as unto the Lord”.
- No radios, tape players, etc. are to be used in the dining room without special permission from the administrator in charge.
- All students are expected to attend Sunday School and regular Sunday services. Occasionally, special assignments will be made.
- Students should endeavor to be co-operative and willing helpers when opportunity may arise to serve or assist.
- All students will participate in prayer meeting at the Torrington Wesleyan Holiness Church. Students who have a Supervised Ministry assignment are expected to attend services at the church where they are assigned. Let us be there on time.
- In order to have the best appearance in the community, we request that all students live exemplary lives at all times. Mixed fellowship, such as sports and games, are encouraged and need to be carried out in a godly manner.
- All students are urged to keep the primary purpose of their coming to school clear and definite. Therefore, students are expected to notify the Dean of Students on deciding to enter into an intimate relationship. The College strongly disapproves of secretive relationships. Dating couples are not permitted to leave campus alone without prior permission from the Dean of Students, or person on call.
- Students are allowed to have visitors only on weekends. Visitors are not permitted to stay overnight, and must only be entertained in the Lobby. No visitors are allowed in students’ dorm-room, since you share with other students these facilities and would be considered an imposition and inconvenience to student’s room-mate. Visitors of the opposite sex are not allowed to stay in a room overnight.
- Visitors during Class Session: When students are in class session, they cannot receive any visitor. Visitors are requested to wait until the end of the class session or to leave a message at the school office.
- All visitors should leave the campus by 7:00 p.m. on weekdays and by the beginning of the evening service on Sundays.
- The chapel should be used exclusively by the College for the purpose of personal devotion and other spiritual activities.
Student Campus Work
The philosophy of student campus work is part of CWC’s overall aim to educate the whole
person and provide students with an education for living. There are three categories of campus
Work to be carried out by students:
- Regular Duties—This includes, but is not restricted to, maintenance of dormitory, kitchen, and other common areas.
- Work Period—This consists of two hours of campus work per week carried out under the supervision of the matron. This includes farming and other campus duties.
- Work Projects—Those are projects that may arise on a needs basis for which a stipend will be given. Students will list their work interest and qualifications. The president will be responsible to assign and supervise these projects.
- Work should be done promptly, cheerfully and completely. No absences are permitted without permission. Co-operation and self-discipline are expected.
- No student is allowed to take tools from the tool shed without the permission of the person in charge. At no time should a student loan tools to anyone. All tools must be placed in order in the tool shed or proper places.
- Classrooms are to be used for study purposes. Keep the furniture in rooms in good condition. Do not remove any furniture from the classrooms or dormitory lobbies.
- Students should be in class at least 5 minutes before the scheduled time and ready to have class.
- Classes, chapel services, church attendance and work period, Community Service participation are compulsory.
- No absence is permitted without permission. A written excuse must be presented to the administrator in charge to secure such permission.
- Uniforms should be worn by students to all classes and chapel services. As a Christian institution we expect modesty in dress at all times (No tight fitting clothing is allowed). Ladies’ dresses must have sleeves and be at least knee-length. Men are expected to wear shirts at all times. Shorts that are above knee level are not considered appropriate for general campus attire. However, during athletic activities students may wear shorts (not tights).
- Cell Phone Usage: Usage of cell phones is strictly prohibited during class time, meal times and Chapel services. Students should turn off cell phones before entering class/ chapel, and sitting at dining table. An urgent call is allowable during class break periods.
- For permission to leave the campus, students should fill out a permission request card provided by the school and present it as far in advance as possible to the administrator in charge. (Two hours before the planned departure at latest, except in times of emergency.) For a shorter absence from the campus of not more than an hour, sign the book in the dorm instead of submitting a permission request card.
- to respect their own bodies and to refrain from physically harmful practices.
- to respect rights, property, and privacy of others.
- to refrain from dishonest and unfair or greedy practices such as cheating, lying, and gambling.
- to refrain from violation of the Golden Rule by such behaviors as hazing (annoying any student by playing abusive or ridiculous tricks upon a student to frighten, scold, or to subject a student to personal indignity), abuse, sexual harassment, and vandalism.
- to avoid media with excessive violence, sexually explicit material, and immoral themes.
- to behave and dress appropriately and inoffensively in social contacts.
- to respect authority and regulations of college or government.
- to represent the college positively.
- Those “sins of the spirit” such as pride, jealousy, covetousness, and lust, while difficult to determine by others, are well-known to all of us. These are the root of behavioral problems, and therefore, each of us shall seek to be free from them.
- Scripture forbids certain practices, and these will not be condoned by CWC. Such activities as fornication, adultery, homosexual conduct, drunkenness, occult practices, stealing, profanity, malicious gossip, and dishonesty are considered serious violations not only of campus life but also of Scriptural principles. We believe these ultimately destroy both the individual and the community.
- Certain standards are derived from a combination of Scripture, tradition, and common sense. Though not expressly forbidden by Scripture, these standards are valuable for our life together. Other Christians may disagree with us. However, these are Caribbean Wesleyan College standards, and we do expect full compliance by those who have voluntarily chosen to be a part of this community.
- Obedience to duly constituted authority is expected of all those who are a part of CWC. If you violate college or governmental regulations, you should be prepared to accept any penalty that is forthcoming in a spirit of co-operation.
Since Caribbean Wesleyan College is a college of the Wesleyan Holiness Church, we expect that our students’ way of life will be consistent with ethical and moral standards of the church. Students who violate the policy of the College will be subjected to the degree of penalty as outlined in the Wesleyan Discipline. The degrees of penalty include:
Admonition: Admonition is the mildest penalty and consists of a gentle reproof, a warning, and an exhortation to greater watchfulness by the offender.
Rebuke: Rebuke is the stronger penalty for a more serious offense and consists in setting forth the offense, an official rebuke and correction, and a warning to the offender.
Suspension: Suspension is that penalty by which the accused is placed ‘under discipline’ and is deprived of certain rights and privileges for a period of probation.
Deposition: Deposition is that penalty by which a person is removed from an official position or appointment.
Student Grievance and Appeal Policy (Non-academic)
Complaints Procedure regarding Student Life
CWC encourages fairness and the actions of proper procedures regarding students’ complaints on any issues relating to their college life.
As such the structure and organization of the Dean of Students’ Department that governs student life allows for the easy handling of students’ complaints on a stage by stage level. For example, Monitors are directly responsible for an assigned floor in a residence hall and the welfare of the residents. They are in a unique position to assist individual students and groups of students, who might have any complaints as pertains to their college life (See duties of Monitors in Catalog). Where the matter is not satisfactorily addressed on that level, a report is made on the appropriate form (Incident Report Form) to the Matron, who will then address the matter and where an amicable resolution is not made, the Matron shall consult with the Dean of Students’ affairs who shall review the matter then meet with the disputing parties with a view to settling the issue. In an event where the issue cannot be settled or if the decision taken at this level is not satisfactory to disputing member of the party he or she shall have the right to an appeal to the President. The President shall hear the matter and give his/her decision in writing. Such decision may include amendment, veto or confirm.
The President’s decision, if not satisfactory to the disputing parties may be appealed to the board of Governors.
Student Life Director—Job Description
Summary of Function:
The Student Life Director is responsible for maintaining two-way communication between the school administration and the student body. He or she shall carry out this responsibility according to the following procedures. The Student Life Director is responsible to the Dean of Students
The Student Life Director
- Must be present at all meetings of the Student Life Committee
- Must report all requests or significant action to the appropriate administrator or to the Dean of Students.
- Must advise the student body when it is considering action that runs counter to school policy. Such action is not prohibited, but must be reported to and approved by the Administration before being effectuated. The Student Life Director will present to the student body the reasons for administrative policy in such cases.
- Supervise the election of the Student Life Committee members at the beginning of each school year.
- Provide such counsel to the Student Life Committee as may be needed.
Responsible To Dean of Student—Office of Student Life
Basic Function Monitors are directly responsible for an assigned floor in a residence hall and the welfare of the residents. The monitor is in a unique position to assist individual students and groups of students in their growth and development through programs and personal contact. The foremost obligation of the Monitor is to establish respect, trust, and rapport with each resident and thereby produce open communication for understanding, helping, and growing. It is essential that the Monitor be sincerely interested in the welfare of both the students and Caribbean Wesleyan College and strive to implement the purposes, objectives, and standards of the College in his/her own life.
TERMS OF EMPLOYMENT
- High level of maturity and stability.
- Consistent and growing Christian life.
- Proven leadership and administrative ability.
- Respect of fellow students and evidence of strong interpersonal skills.
- Must have and maintain at least a 2.5 G.P.A.
TERMS OF EMPLOYMENT
II. Period of Employment
- Monitors are employed for one academic year.
- All Monitors must return to campus before classes begin on a date assigned by the Dean of Student and remain until the day after final exams are over. During the spring semester, the monitor must remain until the day after graduation.
- In regards to Christmas Break, and Spring Break, a monitor may leave no earlier than noon on the last day of classes and return no later than 6 p.m. the day before classes resume.
- Each monitor will be evaluated at the end of the school year by the Dean of Student for appointment for the next year. Upon approval, an invitation to be appointed as a monitor will be extended.
III. Time Commitments
- Approximately 6 hours per week are required. This time must be devoted to interacting with students in the residence hall and other responsibilities.
- The Monitor will be “on duty” on assigned weekdays and weekends on a rotating basis. Monitors will post their whereabouts at all times (on their room door).
- To be an example of and uphold all policies and standards of Caribbean Wesleyan College both in and out of the residence halls.
- To transmit positive attitudes toward the value of academic achievement, personal growth, and service to others in the context of the principles of the Christian faith. He/she should set an example worthy of emulation through daily personal conduct.
- To minister to each resident and encourage spiritual growth.
- To assist the Residence Life staff in fulfilling the purposes of the CWC Residence Hall Program
- To assist with housing assignments for residents on respective floor & serve as a guide for prospective student housing tours.
- To help with the opening and closing of the hall at the beginning and ending of the year and during vacations.
- To assist with the selection of Monitors for the following year.
- To seek to improve the quality of living and quantity of learning in the residence halls.
- To evaluate his/her own performance with the Director of Students on a regular basis.
- To contribute ideas and suggestions for improvement of the residence program to the Office of Student Services.
- To identify and encourage potential student leaders and assist in their development.
- To know all students in his/her floor and serve as a resource person for them.
- To be available to students on their floors during specified evening hours.
- To aid all new students in their adjustment to college life and resident living.
- To counsel with students about academic, personal, social, and spiritual problems.
- To also be available to deal with problems as they arise other than just evening hours.
- To show concern for and be sensitive to the needs, interests, and abilities of each member of his /her floor.
- To function as a source of information concerning the programs, procedures, and regulations of Caribbean Wesleyan College
- To be aware of and respond to any unusual emotional, physical, or personality changes (this includes referral to others.)
- To encourage students to participate in social, athletic, cultural, and spiritual activities.
- To elicit feedback from students on campus issues and concerns and channel them in the proper direction.
- To develop personal competencies and skills in helping others.
- To consult with the Matron and Dean of Students about any problem areas.
- To share experiences, knowledge, and insight in a professional manner with his/her colleagues.
- To assist the Student Life Staff in enforcing all CWC policies and rules as they pertain to the residence halls.
- To maintain an atmosphere of harmonious group living and reasonable quiet on the floor.
- To be aware of all Seminary policies and rules.
- To deal fairly and consistently with all situations and individuals and report infractions to the administrator.
- To support the decisions of the college administration.
- To promote the health and general well-being of the residents through preventive and responsive means.
- Along with the Student Life staff, help identify and rectify potentially dangerous situations.
- To report all maintenance problems to the proper person.
- Respond to all emergency situations in a respectable manner and take appropriate action.
- To maintain an environment which is conducive to proper sleep periods and privacy.
- Identify residents with illnesses and encourage them to seek medical assistance and inform the Matron.
- To encourage students in the proper use of College facilities and emergency procedures.
- To aid in the establishment of the educational program in the residence halls.
- To see to it that a Bible study or prayer/share group is available on the floor, or in other small groups.
- To encourage the participation of residents in intramurals, social activities and educational programs on campus.
Staff Development: Monthly residence life staff meetings with the Dean of Students and the Matron build team unity and provide opportunities for encouragement and meaningful reflection on previous week’s ministry in the residence halls.
Residence Hall Staff Meetings: It is important that residence life staff within residence halls are communicating and working as a team. These regular meetings provide opportunities for prayer, programming and building team within each specific residence hall.
TERMINATION OF APPOINTMENT
How the appointment of a Monitor may be terminated.
How the appointment of a Monitor may be terminated.
- The expiration of the contract at the end of the Term or Terms.
- The request of the Dean of Students for gross neglect of duty, lack of cooperation, personal behavior problems, or academic probation.